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Time off and schedule exceptions

Make room for holidays, guest spots or a break between busy days. Time off lets you mark when an artist won't be available without rewriting their usual week. Check any sessions already booked before changing those dates.

What time off does

Time-off blocks mark a specific period as unavailable. They take precedence over recurring weekly hours when staff checks a new booking.

Use weekly hours for the recurring schedule and time-off blocks for specific dates. Separate custom-hours exceptions are not available.

Block non-client work on the calendar

For drawing, lunch or administration, use Appointments → Block time, or select a free time or range and choose Block time in the drawer. Choose the artist and times, add an optional private reason and save. Calendar entries show Blocked without exposing the private reason in the shared feed.

Open the block to edit or remove it. A new-block toast offers Undo for that unchanged block; it cannot remove a teammate's later edit. If a booking or hold overlaps, use the affected-work list to review, change or cancel it, then retry the block. Your draft stays available while you resolve the work. A block does not cancel a client booking, notify the client, remove published attendance or release a whole-shift station claim. Use Studio space for a station outage and Studio schedule for an absence.

Add a block

1. Open Booking hours and select the artist.
2. In Time off, choose Add time off.
3. Enter the start and end using the time zone shown on the page.
4. Add a short reason if useful, then save.
5. Confirm the saved range appears in the list.

For a permanent change, edit the weekly rules instead.

Check existing sessions

A time-off block does not cancel or reschedule appointments already saved. You can record an unexpected absence while existing work remains booked; that work still needs review. New appointments cannot use the recorded time off. Talk with the client and agree any change before updating their appointment. Planned non-client blocks added with Block time require overlapping bookings and holds to be resolved before saving.

For a day off in the studio rota, open Studio schedule and edit that artist's date. If protected work blocks publication, use Resolve affected work in the same drawer to change or cancel the affected bookings, then retry attendance. Changing only a station does not resolve the artist's absence. Confirmed booking changes use their normal client notifications; adding time off alone does not notify clients or refund payments.

Time off removes effective attendance while keeping existing bookings and station claims protected for review. Check Stations before offering a released gap to someone else.

Edit a block

Choose Edit beside the saved time off. Change the start, end or reason, then choose Save changes. Dates use the studio time zone shown on the page. Cancel closes the draft and keeps the saved block.

Check the artist’s existing appointments and active holds after changing a block. Editing time off does not move or cancel booked sessions.

Remove a block

Use the block's remove action when the artist is available again. Removing it returns that period to the normal weekly schedule, subject to other blocks and existing appointments.

Check the calendar

Refresh Booking hours and check the date range. Then review the same artist and dates in the appointment calendar before offering a session.

Booking hours